--- title: "November updates: VAT and expenses | BionicAdri" description: "VAT and withholding tax depending on the client in Spain, expenses with payment status, Stripe fees, holiday pool, forms from a document and more." url: https://bionicadri.com/en/blog/novedades-noviembre-adri-bionicadri.html markdown: https://bionicadri.com/en/md/blog-novedades-noviembre-adri-bionicadri.md language: en updated: 2026-11-09 index: https://bionicadri.com/en/llms.txt publisher: "BIONICADRI SOLUTIONS S.L. · info@bionicadri.com · +34 604 87 17 35" translations: es: https://bionicadri.com/md/blog-novedades-noviembre-adri-bionicadri.md en: https://bionicadri.com/en/md/blog-novedades-noviembre-adri-bionicadri.md ro: https://bionicadri.com/ro/md/blog-novedades-noviembre-adri-bionicadri.md fr: https://bionicadri.com/fr/md/blog-novedades-noviembre-adri-bionicadri.md de: https://bionicadri.com/de/md/blog-novedades-noviembre-adri-bionicadri.md it: https://bionicadri.com/it/md/blog-novedades-noviembre-adri-bionicadri.md pt: https://bionicadri.com/pt/md/blog-novedades-noviembre-adri-bionicadri.md --- # November news: VAT according to the customer, expenses with due dates, customer documents and fingerprint sign-in The improvements of the last few days: invoices that apply VAT according to each customer, expenses with their due date, each customer's documents in their file, the rota with its pool of public holidays and a more secure sign-in. By [Liviu Diaconu](https://bionicadri.com/en/nosotros.html#fundador) 9 Nov 2026 6 min read These are the most noticeable improvements of the last few days, with the benefit first. Two have their own article: [transport rates by pallet type](https://bionicadri.com/en/blog/tarifas-transporte-pales-condiciones-cliente.html) and [ADRI, sharper](https://bionicadri.com/en/blog/adri-mas-lista-memoria-instrucciones.html). Everything runs with each person's permissions, as always. ## Invoices and expenses - **VAT and withholding according to each customer, in Spain.** The VAT and IRPF withholding on each invoice and quote are decided by the system according to where the customer is based, their NIF, whether they are a company or an individual and what you sell on each line. For an EU customer with a NIF-VAT, BionicAdri checks it in VIES (the European Commission service) and records it in their file with the date. Only with a valid result does it go out without VAT, with its legal wording on the PDF. If VIES does not reply, the invoice carries Spanish VAT until it is confirmed. Invoices already issued do not change. - **Expenses with a due date and payment status.** When you create an expense you choose whether it is paid, with its date, or pending, with its due date. Approving no longer marks it as paid: it stays «Pending payment», or «Overdue» once the date has passed, until someone marks it. - **Approve and mark as paid today.** If the money has already gone out, a second button in the approval window does both things at once. If one fails, neither is done. ADRI can also do it if you ask. - **Stripe fees as an expense.** With Stripe connected, the fee for each payment is recorded automatically as an expense, with its receipt. On the dashboard there is a card with the available balance and the pending amount, and if Stripe does not respond it says so: it never shows €0. - **Your dossier around the proposal.** In the Management settings you can upload fixed PDF pages, such as the cover or the general terms, which go before and after the proposal. Anything already sent does not change, and the signed document includes the pages the customer received. ## Customers - **Documents in the customer record.** A tab stores the contract they signed before using the platform, new ones, certificates and files. Each contract shows its expiry date in green, amber or red. Nothing is deleted: if a new version arrives, the previous one remains as “Previous”. You can ask ADRI “when does their contract expire?”, although ADRI does not upload or remove documents. - **One CIF, one company.** You cannot register a customer or a lead with a CIF that another one already has. If the CIF already belongs to a lead, ADRI suggests converting it instead of creating a duplicate. - **Create a form from a document.** Upload the Excel, Word, PDF or a photo of your paper form and ADRI suggests the fields, with their type and options. You review it and nothing is saved until you click “Create form”. ## Team - **Public holiday bank in the rota.** When someone clocks in on a worked public holiday, a day is added to their bank. It is compensated with time off, which is added automatically to the rota, or in payroll. The bank starts counting from the day it is activated, so old balances do not appear all at once, and you can review previous public holidays with a preview. Public holidays are those in your working calendar in Spain. ## On sign-in and sensitive actions - **Sign in with fingerprint or key.** The sign-in screen is new: if your key asks for a fingerprint or PIN, you sign in without a password. If that key is already your second factor, it will not ask you for it again. - **An extra code for critical actions.** Those that cannot be undone, such as purging time records older than four years (the retention period in Spain), backups, certificates or exporting company data, require a code issued less than five minutes ago, a reason and typing an exact text. They are kept in a record that cannot be deleted, and an email is sent to the person who does it and to those with the same access. ## How to get it Almost everything comes with the update. PDF templates and Stripe fees are configured in Management. To see it with your own data, [request a demo](https://bionicadri.com/en/contacto.html#formulario). ## Frequently asked questions **Do I have to enable anything to get these improvements?** Hardly anything. They come with the update and respect the permissions of each role. PDF and Stripe templates are configured in Management. **What happens if VIES does not respond when invoicing an EU customer?** The invoice includes Spanish VAT until the NIF-VAT is confirmed, and in the customer record you can click “Check now”. **Can I see who performed a critical action?** Yes. A record is kept of who, when, from which access point and why, including rejected attempts, and it cannot be deleted. - Updates - November 2026 ## Related articles ### [October updates: 11 improvements to ADRI](https://bionicadri.com/en/blog/novedades-octubre-adri-bionicadri.html) ### [ADRI, smarter](https://bionicadri.com/en/blog/adri-mas-lista-memoria-instrucciones.html) ### [Transport rates by pallet type](https://bionicadri.com/en/blog/tarifas-transporte-pales-condiciones-cliente.html) ## See it with your company's data We show you ADRI working on a real task of yours, in about 15 minutes. [Request a demo](https://bionicadri.com/en/contacto.html#formulario) [info@bionicadri.com](mailto:info@bionicadri.com) · [+34 604 87 17 35](tel:+34604871735)