Vehicle record
Registration number, chassis number, alias, type, make, model and year. Also maximum load, dimensions, tare weight, status and date of next service.
Fleet management
Vehicle fleet management for your company
It keeps in one place the record of each vehicle, its maintenance and transport services with their electronic control document. It is for companies with vans, trucks or cars that currently jot it down on loose sheets.
What it is
What fleet management includes
In the Operations menu you have an entry, Fleet Management, with four tabs: Vehicles, Services and DeCA, Live map and OwnTracks. The map and OwnTracks are only visible with the fleet menu permission.
An honest clarification: the live map tracks people, not vehicles. It shows employees who have the OwnTracks app on their phone. Today there is no screen with the position of each truck.
What it does for you
Vehicles, services and location
History in the record
Each vehicle shows its recent maintenance, alerts and assignment history, with dates and notes.
Transport services and DeCA
You record the trip with origin, destination, goods, weight and registration number, and generate the electronic control document with QR before departure.
Live map of people
You see the last location of those who use OwnTracks. It updates automatically every 30 seconds and saves each day's route, up to 90 days back.
Enable tracking
You generate a token per employee and give them the QR code or the configuration file. There are three battery profiles: real-time, balanced and power saving.
Connected workshop
A vehicle is imported as an asset in the maintenance module, and from its record you schedule the workshop order with the vehicle already selected.
How it works
From registering the vehicle to the documented trip
You register the vehicle
With New vehicle you fill in the record. Anyone with fleet management permission can edit or delete it later.
You schedule its maintenance
From the record you import it as an asset in maintenance, or you directly open an order if it already is one.
You document each service
You create the transport service, choose whether you are the effective carrier or contractual shipper, and generate the DeCA before departure.
The DeCA and tracking
Control and location document, step by step
What is the DeCA
It is the electronic control document for domestic and cabotage public transport, according to the Resolution of 5 June 2026. It is generated in PDF with a QR code and kept for one year.
How the inspector sees it
The inspector opens the QR address and downloads the PDF, without needing a username or password.
Customer from your database or external
The other party can be an already registered customer, and their name, NIF and address are copied, or an external company that you type in manually.
Where it doesn't apply
It does not apply to international transport, where the CMR still applies, nor to private transport of own goods.
Location privacy
Tracking depends on each person's token: you can pause, regenerate or delete it. To clock in/out with location there is a separate process in time tracking, with consent.
What doesn't exist yet
There is no drivers screen, no speeding or geofence exit alerts, and no route export per vehicle. We prefer to tell you before the demo.
Price
From €275/month, AI included
You pay per seat: a seat is an AI task working in parallel, not a person, so users have no limit. The server where your data lives is chosen separately, from €100/month. Prices exclude VAT.
Frequently asked questions
What people usually ask us
Can I see where each lorry is on a map?
Not today. The live map shows the location of people who use the OwnTracks app, with their route per day. It is not vehicle telemetry.
What is the DeCA and when do I need it?
It is the electronic control document for domestic and cabotage public transport. It is generated before departure, with a QR code, from the Services and DeCA tab. For international transport, the CMR still applies.
Where are services and repairs recorded?
In the maintenance module. The vehicle record shows recent maintenance, and from it you schedule the workshop order.
Which mobile phones can appear on the map?
Those of anyone who has an active OwnTracks token. You can pause or delete anyone's token at any time.
Are you notified when a vehicle document is about to expire?
The listing counts documents that expire in less than 30 days, but today there is no screen to register them, so it will normally show zero. There are no automatic alerts in Fleet.
Who can see the fleet?
By default, super-admin, admin and manager see everything. Office view sees vehicles, but not the map or OwnTracks. The administrator can change this in Roles.
No-obligation demo
We'll show you your fleet in BionicAdri
Tell us how you work today and we'll show you how ADRI would do it with your data. No obligation.