Templates
If you always sell similar packages, you save lines and conditions and reuse them when creating a new quote.
Quotes and contracts
Quotes and contracts with online signature, from yes to payment
With BionicAdri you prepare the quote, the customer accepts it from a link, signs their contract without creating an account and pays by direct debit or card. It is for SMEs that want to manage sales, signing and payment in one place.
Quotes
A quote the customer accepts with one click
You create the quote in Management → Invoicing → Quotes: you choose the customer (or create them on the fly), add lines from the catalogue or free lines and set the validity. It supports per-line discount and overall discount.
Drafted with ADRI
You describe in natural language what you want to offer and ADRI suggests lines and text. You review amounts and VAT before sending.
Public link
Each quote sent has its own address. The customer sees it without a username or password and clicks Accept or Reject. You receive the notification.
Email or WhatsApp
You send it from the record, by email or WhatsApp, and download the PDF.
Follow-up if no reply
If you enable it in the ERP settings, ADRI follows up by email on quotes without a response. It is disabled by default and never invents prices.
Void, not delete
A draft is deleted. One already sent is voided with a reason between 10 and 1000 characters: it is saved and the public link stops working.
From yes to invoice
On acceptance the sale is prepared; you issue the invoice
When the customer accepts, the quote becomes accepted and the project, order and the sales rep's commissions are generated automatically. The invoice does not go out on its own: you click Convert to invoice on the accepted quote, or Generate invoice from the order.
Accepted
The customer accepts via the link. Project, order and commissions are created. If the quote did not have a valid sales rep, you will see an amber warning and an administrator or manager completes the sale.
Draft invoice
It is created with the quote data, including the discounts for each line and the overall discount. You review it at your leisure.
Issued
When you issue it, it enters accounting and is closed. If you need to correct it, you create a corrective invoice.
Anyone working with “only my customers”, as sales reps usually do, sees only the quotes for their customers and their leads.
Contracts
Contract with online signature, without the customer creating an account
When you register a customer, BionicAdri prepares a contract for them using the template that applies: distributor, end customer or end customer via distributor. Each template can be in seven languages, with Spanish as the reference text. You decide when it is sent.
Sign from a link
The customer reads the contract, types their name and ticks two boxes: general acceptance and express acceptance of the prepayment and price review conditions. They do not need an account.
Evidence saved
The date and time, the IP, the text version and the language are recorded. The customer receives the signed copy by email and the PDF with the evidence.
Sending under your control
Automatic sending is switched off. In the meantime, contracts wait as pending and you send them with Resend. If you turn it on, it goes out gradually to active customers with an email.
Changes with notice
If you edit an active template, those who have already received their contract are notified by email, once per version. What each customer signed is not rewritten.
Cancellation channel
The customer can request cancellation from the contract. A ticket is opened in Invoicing and handled by a person: nothing is cancelled on its own.
Legal review
The templates come preloaded, but they are for guidance only. Have your accountant review them before the first real send.
Charge
Direct debit or card, chosen at signature
At signature, or later from their own link, the customer chooses how they pay: SEPA direct debit, saved card or manual payment. Payment details are stored with the payment provider, not in BionicAdri; here only references and the mandate status remain.
Charge on issue
With an active mandate, each issued invoice is charged automatically against it. If the charge fails, the invoice remains pending and ADRI's reminders are triggered.
Manual payment
No automatic charge. The default term is 7 days and an administrator can set a different one per customer.
Visible status
On each invoice's detail page you can see whether the charge is pending, in progress, collected, failed or returned. If it is returned, the invoice is reopened and administration is notified.
Subscriptions
Recurring invoices that are issued and charged automatically
For monthly services, you create a subscription with its line items and a billing day from 1 to 28 (or an interval in days). On the chosen day, BionicAdri creates the invoice, issues it, emails it to the customer and charges it. More about invoices and their reminders on its page.
Previous day, 07:00
Notice to administrators with the customer and an estimated amount of what will be issued tomorrow. It is your window to stop something.
Billing day, 07:30
With an active mandate it is issued and charged. Without a mandate, the invoice remains a draft for you to issue manually.
Every hour
A review asks the payment provider about charges that are still 'in progress', so that no invoice is left incorrectly marked.
If a subscription is very overdue (more than 31 days without being processed), it does not issue anything on its own: it warns every day and waits for someone to review it. That way a customer does not receive three charges in a row.
Price
From €275/month, AI included
You pay per seat: a seat is an AI task running in parallel, not a person, so there is no limit on users. The server where your data lives is chosen separately, from €100/month. Prices exclude VAT.
Frequently asked questions
What people usually ask us
Can the customer sign the contract without creating an account?
Yes. They sign from a unique link, with their name and two acceptance checkboxes. The customer portal is optional.
Is the invoice created automatically when the quote is accepted?
No. When accepted, the project, the order and the commissions are generated, but you create the invoice with Convert to invoice or from the order. It is created as a draft and you review it before issuing it.
Are contracts sent to my entire customer base without me knowing?
No. Automatic sending is off. Only what you forward manually goes out, unless you enable automatic sending in the contract settings.
What happens if the customer has no direct debit or card?
The subscription invoice is generated as a draft and you issue it. Once the customer completes their payment method, the following ones are generated and charged automatically.
Can I edit an invoice that has already been issued?
No. Once an invoice is issued it is closed and is corrected with a credit note. BionicAdri is ready for VeriFactu.
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