What it reads
Date, amount, VAT, invoice number, supplier name and a suggested category. Also CIF, email, phone and address, but only if they are read clearly. An illegible CIF is not saved.
Expenses and suppliers
Expenses and suppliers: upload the receipt, ADRI reads it and you approve
With BionicAdri you upload the receipt or invoice and ADRI reads supplier, amount and VAT. Then it is approved, and the same proof does not go in twice. It is for anyone who handles the purchases of a small business and does not want to type in every expense.
Capture
Upload the receipt and ADRI reads it for you
In Management → Expenses you press New or Quick capture and upload a PDF or a photo, several at once if you want. While ADRI reads it you see “Reading receipt…” in the list. Afterwards you have the expense almost filled in.
No duplicate supplier
It reuses the supplier by CIF and, if there isn't one, by name. If it doesn't exist, it creates it. If it already existed and was missing data, it completes them without overwriting the good ones.
Missing data
If after reading the receipt the CIF or email is missing, ADRI searches for them once online. If it is not sure, it leaves the field empty.
Other currencies
An expense in dollars or another currency is converted to euros at the official ECB exchange rate on the expense date. You see the original amount and the rate applied.
Foreign suppliers
For EU or non-EU suppliers, VAT is determined by the country in the supplier record. Always fill it in.
Review before sending
Reading is not infallible. Check the amount, supplier and category before moving the expense to approval.
No duplicates
The same receipt cannot go in twice
Uploading the same receipt twice is easy and costs money. BionicAdri stops it at entry:
Same file
If you upload the same PDF or the same photo that is already in another expense, a second expense is not created and you are taken to the original.
Same invoice, another photo
If it is the same supplier and the same number, the second one stays as a blocked draft. It cannot be sent or approved until you delete or reject one.
Receipts without a number
For a bar or parking receipt, a duplicate is only detected if the file is identical. A rejected or cancelled expense does not stop you from uploading it again.
Approval
Draft, approval and clear rules
Draft
You upload the expense and review it. Quick capture can go to approval on its own once ADRI has finished reading; if you prefer to review it first, you can leave it as a draft.
Sent for approval
The approver sees it in the management tab. They can approve or reject, also several at once; when rejecting, a reason is requested.
Approved or rejected
An approved expense enters accounting. A deleted expense cancels its entry with a reversing entry.
By default, the super-administrator, administrator, manager, salesperson, HR and accountant can upload expenses. Everyone approves except the salesperson. No one approves their own expense if there is someone else who can do it; if you are the only person who approves, as in a sole trader, you can. The administrator can change these permissions in Roles.
Invoices by email
If the supplier sends you the invoice by email
You can make a supplier invoice received by email automatically create an expense draft. The email becomes a ticket, the AI detects that it includes an invoice, the PDF is attached and ADRI fills in the data. You only review and approve.
Off by default
You enable it in Settings → Email → Tickets with the checkbox to route email documents. Until then, nothing changes.
What it needs
AI receipt classification working, email-to-ticket conversion active and the invoice as a PDF or image attachment up to 25 MB. Without an attachment the expense is not created.
Always a draft
Nothing is posted or paid automatically. If the email does not bring an invoice, nothing is created, and the same email generates only one draft.
Suppliers
Complete record for each supplier
In Suppliers you see the list with the total spend and the last purchase for each one. With the eye icon you open their record: expenses, supplier invoices, purchase orders, notes and bank details. With Search with AI you describe what you need, ADRI suggests candidates and you import the ones that suit you. Purchase orders follow the draft, confirm and receive cycle.
If you enable anomaly automation, the system flags suspicious expenses, such as a new supplier, a possible duplicate or an unusual amount. It only warns with a score; it does not block approval.
Price
From €275/month, AI included
You pay per seat: a seat is an AI task running in parallel, not a person, so there is no limit on users. The server where your data lives is chosen separately, from €100/month. Prices exclude VAT.
Frequently asked questions
What people usually ask us
Does ADRI read any receipt or invoice?
Reads PDFs and photos, and fills in the date, amount, VAT, number, supplier and suggested category. An illegible receipt goes to manual review instead of being retried. That is why it is best to check before sending for approval.
What happens if I upload the same receipt twice?
If it is the same file, a second expense is not created and it takes you to the original. If it is another photo of the same invoice, the second one is locked as a draft until you delete or reject one.
Who can approve an expense?
By default, the super-administrator, administrator, manager, HR and accountant. Sales staff upload expenses but do not approve them, and no one approves their own if there is someone else who can do it.
Are supplier invoices received by email processed automatically?
Only if you enable that option in settings. Then an expense draft is created that you review and approve; nothing is posted or paid automatically.
How does it handle expenses in another currency?
Converts them to euros at the official ECB exchange rate on the expense date. In the expense you see the original amount, the currency and the rate applied.
No-obligation demo
Tell us how you manage your expenses today and we'll look at it together
Tell us how you work today and we'll show you how ADRI would do it with your data. No obligation.