One day or several
If you leave the end date empty, the leave lasts one day only. If you fill it in, it counts all the days between start and end. Two full-day leave requests that overlap are not accepted.
Holidays and shifts
Holidays, leave and shifts: request, approval and rota
Your staff request holidays and leave from their account, HR approves them and the balance updates automatically. Shifts are defined once and assigned in a rota. It is for companies that currently manage this in spreadsheets.
What it is
Absences and schedules on the same screen as clock-in
Staff request holidays and leave from their account. HR approves, sees balances and assigns shifts in a rota. Everything is linked to time tracking: an approved leave changes clock-in alerts.
The administration screens are seen by those who approve. By default they are HR, management and super-admin; the administrator can change this in Roles.
Holidays
Request, approve and track the balance
The employee requests
In Holidays, they click New request, choose dates and leave a comment if they want.
The manager decides
The request reaches them. The employee receives the response by email and via the bell.
The balance is updated
The employee sees available, taken and pending days, and the team calendar according to their permissions.
| Mode | What counts | Example: 20 Nov to 10 Dec with two public holidays |
|---|---|---|
| Calendar days | All days in the period | 21 days |
| Calendar days excluding public holidays | All except the public holidays in the employee's work calendar | 18 days |
| Working days | Monday to Friday, excluding public holidays | 13 days |
The mode is chosen in Holidays, Settings, and only affects new requests. The two calendar-day modes require at least 30 days per year. Anyone joining mid-year receives the proportional part, always rounded up to whole days: with 31 annual days and a start date of 1 September, that is 11 days.
Leave and absences
One day, several days, a few hours or an open-ended absence
Hourly
A two-hour medical appointment justifies those two hours, not the whole day. Clock-in reminders respect the period: if you don't clock in at your start time, it warns you; during the leave, it does not.
Open sick leave
Only certain leave types can have no end date. For sick leave, you can upload the medical certificate as PDF.
Record on behalf of someone else
HR can record leave on behalf of the employee: it is approved and with an audit trail of who did it. Holidays on behalf of someone else remain pending approval.
Void, not delete
HR voids a request with a reason and it remains as «Voided», with a notice to the employee. Resolved leave requests cannot be deleted or modified for 4 years.
Not taken
If approved holidays have already passed and were not taken, HR marks them as such and the days return to the balance. For leave, the same status exists, without returning the balance.
Shifts
Rota with continuous, split or flexible working hours
You define the shift type once, with its days and periods, and assign people in the matrix or on the kanban board. Actual hours are calculated automatically.
Continuous or split
You set the days, the morning start and end times and, if it is split, the afternoon slot. The weekly total updates as you edit. A shift that crosses midnight automatically adds 24 hours.
Flexible schedule
For those without fixed hours, you set the target hours for the day (for example, 8). The «you haven't clocked in» warning does not trigger, but overtime and missing hours are calculated the same way.
When editing, people are kept
Changing hours or days does not unassign anyone on days that remain active. When you save assignments, affected people receive a notification.
Each employee checks their own in My shifts and downloads their weekly schedule as PDF. One thing that does not exist: shift swaps between colleagues with the other's acceptance. Shifts are configured by default by super-admin, manager and HR. See also time tracking and maintenance if your staff works shifts in the plant.
Price
From €275/month, AI included
You pay per seat: a seat is an AI task running in parallel, not a person, so there is no limit on users. The server where your data lives is chosen separately, from €100/month. Prices exclude VAT.
Frequently asked questions
What people usually ask us
How are the days for a holiday request calculated?
It depends on the mode your company chooses in Settings: calendar days, calendar days excluding public holidays, or working days. Changing it does not affect any balance; it only applies to new requests.
Can I request a few hours' leave?
Yes. You enter the start and end time, and clock-in reminders are only silenced during that period.
What happens if I'm signed off sick and I don't know when it will end?
Some leave types allow open sick leave, without an end date. You can attach the medical certificate as a PDF.
Can I swap shifts with a colleague?
There is no swap flow with colleague acceptance. HR changes assignments from the rota.
Can HR delete an incorrectly recorded request?
It does not delete it: it voids it with a reason. It remains visible as «Voided» and the employee receives a notice.
Who can see the whole team's holidays?
Who approves holidays: HR, management and super-admin by default. Each person sees their own.
No-obligation demo
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