Reconciliation against the book
You give it your programme's control total and ADRI compares it with what it is going to import. If they do not match, it does not save. You check the figure against your programme before confirming.
Migration
Switch accounting software without losing your history
Give ADRI the invoices ledger, the journal and the customer list from your current software, for example Sage, Holded, A3 or Odoo. It shows you a preview, asks you about anything unclear and only saves when you say yes. If you make a mistake, you undo the whole batch.
What it is
You do it by talking to ADRI, with no import screen
There's no import wizard to learn. You tell ADRI "import the January invoices" and give it the file you exported from your software.
- Issued invoices: the issued invoices ledger, or the VAT repercutido ledger, in Excel or CSV. Not in PDF.
- General journal: or the customer ledger. It shows what has been collected.
- Customers: an Excel or CSV with the columns your software has.
ADRI converts the file with code, not by copying rows by hand. That way none are missed.
Origins we cover: Sage, Holded, Odoo, A3, Contasol or other. If your software isn't on the list, it counts as "other". What we need is the exported file, not a connection to the software.
How it works
In four steps and without saving anything until you say so
You export it and send it to ADRI
You export the book from your programme as Excel or CSV and send it in the chat, saying which period it covers.
You see a preview
How many invoices and credit notes, new customers and rows with errors. And the imported total, next to the total in the original book.
You review the unclear items
If something matches two invoices, ADRI asks you which one. It never chooses itself.
You say yes
Only then does it save. If the total does not match the book or there are rows with errors, it will not let you confirm.
Control
The total must match the total in your book
Row-by-row errors
Anything that cannot be imported appears with its row and reason. Nothing is lost silently.
Without duplicating
Re-importing the same file does not duplicate. If you invoice with both programmes at the same time, an invoice that is already in BionicAdri is recognised by number or by customer, date and total, and is skipped. The preview tells you how many.
A preview that expires
The preview is valid for one hour. If the file changes between the preview and confirmation, ADRI asks you to repeat it.
Permissions for each screen
Importing invoices requires permission to create invoices; importing the journal, permission to edit invoices; importing customers, permission to create customers. You adjust them in Roles.
Each batch, identified
Each import is recorded with who made it, when, and how many records it created or updated. That is what makes it possible to undo it.
Imported invoices
They count as yours, but do nothing
What they do
- They appear in the invoice list and on the customer record.
- They count in the financial dashboard and in the activity report.
- They count towards the VAT estimate (303 and 347).
- ADRI sees them and answers questions about them.
What they never do
- They do not go through VeriFactu: the other programme has already done that.
- They are not sent, cannot be paid by card, and have no payment link or reminders.
- They do not move stock or create accounting entries.
- They cannot be edited, deleted or corrected here, even as an administrator. A correction is made in the other programme and arrives in the next import.
How to recognise them: they carry the “Imported” label with the programme name and a number starting with EXT, so they do not use up or skip the numbers in your series. The original number appears on the record.
Payments
The VAT book does not say what has been collected: the journal does
When importing: “unknown payment”
Each invoice is included in sales, but not as pending payment, because we don't yet know whether it was paid.
You upload the journal
ADRI links each payment to its invoice: first if the description quotes the number, then by exact amount and, failing that, starting with the customer's oldest invoice.
You decide the unclear ones
If a payment matches two invoices or quotes a number that is not from any imported invoice, it asks you or suggests one. The decision is yours.
Each invoice takes its status
Paid, partially paid, pending or overdue. Repeating the same journal does not duplicate payments.
Promissory notes and bills
Moving the debt to bills is not yet a payment. Payment happens when the bank collects the bill, and it is recorded against the invoice it referenced, with that date.
Due date
It is calculated from the invoice date using the customer's payment term: theirs or the company's, 30 days by default and never more than 60.
Before cancelling
While a customer has imported invoices with an unknown payment status, they can't be deactivated. Import the journal ledger first to find out whether they owe anything.
Undo
If something isn't right, you undo the whole batch
One batch, one command
«Adri, undo yesterday's import». It deletes the invoices that batch created, or the payments if it was a journal ledger.
Only those who should
It can be undone by whoever did it or by a general administrator.
New customers stay
The customers the import created are kept; they're data from your portfolio, not from the invoice batch.
After importing
Ask ADRI about your journal ledger
With the journal to hand, ADRI answers accounting questions with your own figures and your own permissions.
- «How much have I spent on account 6 this quarter?»
- «Show me the entries for 430 in March.»
- «Trial balance for the year» or «monthly sales trend».
- «Balance of each customer on 430» or «of each supplier on 400».
ADRI only reads the journal: it doesn't create or change accounting entries. Imported invoices have no accounting entries in BionicAdri, because they were posted in your previous software; ADRI tells you how many there are in each period.
Natural next step: with your history inside, invoice from here. Take a look at invoicing with VeriFactu and quotes and contracts.
Price
No extra cost for importing
Importing is part of what ADRI does for you, with the AI included in the platform. You pay per seat, one AI task running in parallel, not a person.
See all pricesFrequently asked questions
What people usually ask us
Which software can I leave behind?
Sage, Holded, Odoo, A3 and Contasol are recognised by name; anything else comes in as «other». What ADRI needs is the ledger exported in Excel or CSV, not PDF.
Is the journal ledger imported too?
Yes, though for a different purpose: it's used to know what has been collected. ADRI uses each payment to set the invoice as paid, part-paid, pending or overdue. Without the journal, invoices are left with an unknown payment status.
And what if the total doesn't match my ledger?
It won't let you confirm. The preview puts the imported total next to the one in the original ledger so you can check it against your software. The same happens if there are rows with errors.
Can I correct an imported invoice?
No, not even as an administrator. You correct it in the source software and it arrives with the next import. That's what keeps the history faithful to what you issued.
Will imported invoices be sent or charged automatically?
Never. They don't go through VeriFactu, they aren't sent, they aren't charged to a card, they don't carry reminders and they don't move stock. They count in your figures, and that's it.
What happens if I pick the wrong file?
You say «undo the import» and that whole batch is deleted. The new customers it created are kept.
Does importing customers have a preview too?
Yes. It tells you how many are created, how many are updated and the errors row by row. Re-importing the same file doesn't duplicate anything. Fields marked as sensitive are never imported by ADRI.
No-obligation demo
Bring your history and see it working
We show you an import with a real preview, in about 15 minutes.